Business Travel management is more than simply booking flights, cars, and hotels, then saying bye-bye at the departure gate … not that Travel Managers ever accompany you to the departure gate!
Travel Managers also arrange travel tie-ups with hotels, airline companies, auto hire companies and other related services; develop and update the travel policy; make sure that employees are safe while when traveling; plan business meetings and itineraries; ensure the travel experience is as fruitful and valuable as possible; and ensure that staff comply with the travel policy among other tasks. It’s a big job that needs a combo of expert training, awareness to detail and people management skills.
Experience in this particular field, as in any area of most professions, will develop some tricks of the trade that can be applied to the travel planning procedure. If you’re arranging your own itinerary, here are 8 travel management tips you should know to ensure that your trips run as smoothly as possible
- Book early– Some corporate trips happen at the last minute, so it’s not always possible to book ahead of time. Though the earlier you book, the more affordable the prices will be and the more choice you will have.
- Review the travel policy– Invest 15 minutes and go through the travel policy. You’ll get a complete understanding of your business expectations, and if you think it requires updating, let the Travel Manager know.
- Plan your trip carefully– Once you’ve booked airline flights, hotels, cars, and other services, any changes can be costly. Try to plan what you need before starting the booking phase.
- Utilize your time– If you’re traveling and you’ve only got 1 meeting, try and include other business associated activities into your trip. Can you see other customers? Can you visit potential new customers? Can you add one more leg onto the journey to get extra business done?
- Make use of an online travel management tool– Online travel management tools can save money and time for companies and employees as well. It makes sure that chosen suppliers are used, approvals are given where required, communication is structured, expenses are recorded, and reports are easily generated. It’s the simplest way to ensure travel policy compliance.
- Request the Travel Manager for some travel perks– Airline companies, resorts, car hire agencies, and other travel service providers frequently give companies perks to turn into their preferred supplier. These consist of frequent flyer miles and totally free hotel stays, so if you travel a lot for your business, request the Travel Manager if they can provide you some as a bonus for your next holiday.
- Enroll in loyalty programs– You ‘d be surprised at the possible perks you could enjoy just by joining the hotel, airline, and other loyalty programs. You don’t actually have to do anything, but when you request an upgrade at the check-in desk, being a registered member might just get you a positive response. Other possible advantages could consist of free meals, late checkouts, and a wine bottle waiting for you on your bed when you get here!
- Be prepared– Ensure that your phone has every telephone number you could possibly need while traveling. Need to contact somebody at the office immediately? Ensure that you’ve got their number.